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  • Employee Benefits

    Be Well

    This site has been designed for eligible Pima County employees. Its primary purpose is to keep you up to date by providing information, forms and plan documents. We hope that you find this useful and complete.

    While every effort has been made to ensure the accuracy of the information contained, in the event of any discrepancy, the legal documents, policies, or contracts pertaining to the various benefits will prevail. 

    The HR / ADP Outsourced Benefits Administration (OBA) System is available through the Employee Self-Service (ESS) portal

    Contact  Benefits Wellness
    We are here to help

    If you would like to speak with us in person, it is recommended you call ahead of time to schedule an appointment. 

    Phone:  724-8464 724-2786
    Email:  Benefits  Wellness

    Current Programs and Activities

    Annual Enrollment: April 27 - May 15, 2020

    AEAnnual Enrollment: April 27 - May 15
    Annual Enrollment is the only time that you may make changes to your benefits without a qualifying family status event. In addition, you can:
    • Certify your tobacco-free status
    • Review the new dental plans for July 1, 2020 and make sure your enrollment is as you intended
    • Update beneficiary and personal contact information
    Visit the Employee Self-Service (ESS) Portal to get started (opens April 27, 2020)

    Visit the Annual Enrollment website to view carrier contact information and digital resources to help you make an informed decision regarding benefit changes for FY2020/21.

    Contact Employee Benefits at (520) 724-8464 or email HR Benefits if you have any questions. 

    List of Health Benefits

    Pima County offers a wide variety of employee benefits programs. The information and links below include resources and answers many of the questions you might have about your benefits.

    Eligibility

    EligibilityDefinitions of employee eligibility for insurance coverage, insurability of dependents, qualifying events due to family and employment status changes, and insurance while on a leave of absence, can be found in Group Insurance Personnel Policy 8-122, Required documentation for additional information.

  • COBRA General Notice
  • HIPAA / Privacy Practices
  • Important Coverage Notifications

    Important InformationMedicare "Part D" important information

    This notice has information about your current prescription drug coverage with Pima County and about your options under Medicare's prescription drug coverage. This information can help you decide whether or not you want to join a Medicare drug plan.

     Medicare Part D HDHP

      Premium Assistance under Medicaid and the Children's Health Insurance (CHIP)

      If you are eligible for employment-based health coverage, but unable to afford the premiums, the State of Arizona may provide a premium assistance program for you.

      Health Insurance Marketplace Coverage Options

      Benefit Forms

      FormsThere are a variety of Benefits Forms you may need to enroll in coverage. You may find these forms under the various benefit webpages or by clicking on the Benefits tab located under the Human Resources Forms webpage.
         
         

      BeWell Presentations

      BeWell WorkshopsThe Human Resources Benefits & Wellness program have created a variety of workshops to help educate and empower Pima County employees to better understand their benefits and how to best utilize them.

      In order to cover work hours utilized to attend, non-exempt employees may be required to use annual leave or comp time (in conjunction with their lunch break) or, with prior approval from their supervisor, may be permitted to flex their time during the same week. Exempt employees are not required to use vacation time to attend. See the BeWell Time tab for more details on how to participate in these activities using BeWell Time.

      For a schedule of on-site, webinars, and recorded workshops, please visit the BeWell Presentation webpage.

      New-Hires

      New-hiresPima County offers a wide variety of employee benefits programs. 

      Visit the New-Hires webpage to learn about available resources and offer answers many of the questions you might have about your benefits.
         
                  


      Qualifying Life Events



      An employee may enroll in or cancel insurance coverage and/or add or delete dependents only during the regularly scheduled annual enrollment, unless a qualifying life event has occurred. A qualifying life event is defined to be:
      • Marriage
      • Divorce
      • Legal separation
      • The establishment or dissolution of a domestic partner relationship
      • Birth
      • Adoption
      • Placement for adoption pursuant to ARS §8-105 or §8-108
      • Court ordered guardianship
      • Dependent leaves the service area (for certain medical and dental plans)
      • Employee’s spouse, domestic partner or other dependent gains or loses other coverage
      • Leave of absence without pay
      • Dependent child attains age 26

      Qualifying events are completed in the Employee Self-Service (ESS) Portal.

      Qualifying Life Event in MyADP Instructions.

      These changes must be made within thirty-one (31) calendar days of the date of occurrence. Premium changes will be effective the first payday following enrollment effective date. An employee may not change from one plan to another except during the scheduled annual enrollment period.

      All qualifying events must be supported by a proof of the event and, when adding dependents, proof of the relationship. Use the Qualifying Life Events and Supporting Documents Guide to for a list of types of events and the supporting documents for each. When declaring life events, be prepared to enter social security numbers for all dependents Supporting documents can be scanned and emailed to Human Resources Benefits.

      Information on the Health and Life Insurance Enrollment Process can be found on Administrative Procedure 23-22.


      Updating Contact Information and Beneficiaries

      BeneficiariesIt is important to elect a beneficiary and verify that your contact information is current and up to date.

      Note: Address and name changes for employees and their dependents will need to be updated directly with the following institutions:
      • ASRS
      • Nationwide
      • HSA Bank
      Below are detailed instructions on how to update your beneficiaries on each of our plans.

      HSA Bank

      Life Insurance (ADP)

              ADP Instructions
      • Basic Life/AD&D
      • Supplemental Life
      • Voluntary AD&D

      Supplemental Retirement Savings Plan - 401(a)

      State Retirement


      Medical & Pharmacy

      Aetna administered the County's self-insured High Deductible Health Plan (HDHP) with or without a Health Savings Account (HSA). CVS administers the County's Pharmacy plan to work in conjunction with the medical plan.

      Medical & Pharmacy

      Medical and RXThere are two High Deductible Health Plan (HDHP) options for medical insurance, one with a Health Savings Account (HSA) and one without. Both plans are offered by Pima County and administered through Aetna.

      Your plan is based on a combined deductible of medical and prescription claims. The deductible is the total out-of-pocket spending required by you before prescription benefits are paid. Your annual deductible is $2,000 for an individual or $4,000 for a family. Until this deductible is met, you will pay 100 percent for your prescriptions.

      For additional information, please visit the Medical and Pharmacy webpage.
      Contact Information  Medical - Aetna Pharmacy - CVS/caremark
      Plan Type Aetna Plan Type: Aetna Choice POS II (Open Access)
      Group Number: 86346
      Member ID Aetna Member ID Number: Use 000 followed by your EIN
      (example 000123456)
      Phone Numbers Aetna Customer Service: (800) 784-3989
      Teladoc: (855) 835-2362
      Informed Health Line: (800) 556-1555              
      CVS Customer Service: (888) 202-1654
      CVS Specialty Pharmacy: (800) 237-2767
       Website
      Aetna website CVS website

      Domestic Partnership Health Insurance

      DPIf you wish to insure a domestic partner, you must complete a Domestic Partner Affidavit each Fiscal Year. A Domestic Partner Affidavit is for insurance related purposes, as well as use of sick leave, humanitarian leave, and FMLA.

      Keep in mind, a Domestic Partner, unless a qualified tax dependent, is not an eligible dependent in a Flexible Spending Account or Health Savings Account. As such, if you participate in either account, you will need to manage your contributions and distributions accordingly. Refer to IRS Publication 969 for more information.

      If you need to drop your Domestic Partner from your benefits plan, a Domestic Partner Termination form must be filled and signed by employee and Department Benefits/Personnel Representative.

      Imputed Income
      Imputed income refers to the employer paid portion of the domestic partner medical coverage. If you add a dependent to your health insurance coverage who does not qualify as a tax dependent under the IRS Code 152 and Notice 2010-38, the Fair Market Value (FMV) of the employer contribution toward that coverage is considered a taxable fringe benefit, subject to tax withholding.

      Calculating Imputed Income
      Any premiums collected for a Domestic Partner on file is taxable, including what the County is paying. The difference between the employee only premium and the employee + domestic partner premium is the taxable portion of the medical premium for the domestic partner coverage. The employee is also responsible for the taxable portion of the employer premium in addition to any County Health Savings Account (HSA) contributions. 

      For Example:
      For medical coverage, the premium for employee + domestic partner is $46.13. The difference between the employee only premium ($35.00) and the employee + domestic partner premium is $11.13, which is the taxable portion of the medical premium for the domestic partner coverage. The employee is also responsible for the taxable portion of the employer premium in addition to any County Health Savings Account (HSA) contributions.


      Healthy Lifestyle Premium Discounts

      Certain health choices may save money on your medical premiums. By taking simple steps like being tobacco-free, completing the on-line health assessment, completing a preventive exam, or participating in other healthy lifestyle activities you’re making meaningful strides toward improved health.

      Discount #1: Be Tobacco Free

      tobaccoTo be eligible for Discount #1 you need to certify your tobacco free status during Annual Enrollment. Discounts will be awarded July 1st - June 30th.

      Tobacco free is defined as being tobacco free for at least the past three months. Tobacco use includes cigars, cigarettes, chewing tobacco, pipe tobacco, electronic cigarettes or any other tobacco product. You will be asked to certify your tobacco free status once per year during annual enrollment.

    • Tobacco Cessation Support
    • HLPD#1 Tobacco Free FAQs
    • Discount #2: Healthy Lifestyle Activity Points

      wellnessTo be eligible for Discount #2, you need to earn at least 50 points by participating in a variety of wellness programs, preventive exams/screenings, and/or wellness events throughout the year.

      There are three levels of points in which you can earn your Discount #2. Each category is worth $5 off your bi-weekly medical premiums for a total value of up to $15 per pay period.

      • Level 1 - 50 points: $5 total per pay period
      • Level 2 - 100 points: $10 total per period
      • Level 3 - 150+ points: $15 total per pay period

      To earn points toward this discount, please see the menu of wellness program options available for you to participate in throughout the year, by visiting the Discount #2: Healthy Lifestyle Activity Points webpage.

      Detailed instructions for Reviewing Your Progress Toward Healthy Lifestyle Premium Discounts (HLPDs)


      Dental & Vision

      Healthy vision and maintaining good oral health is important to maintaining an overall good quality of life. The advantages of routine vision and dental go beyond cleanings and improving vision.  Many potentially serious health conditions may be discovered during these two simple exams. Pima County offers several plans to choose from.

      Dental

      dentalPima County offers two dental plans. They are Employers Dental Services (EDS) and Pima County Dental.

      Visit the Dental Insurance Plans webpage to view more information.

      Contact Information EDS Dental  PCD (Ameritas)
      Group # 1567 301261
      Phone (520) 696-4343 (800) 487-5553
      Address P.O. Box 36600
      Tucson, AZ 85740-6600
      P.O. Box 82520
      Lincoln, NE 68501-2520
      Website  EDS Dental   Ameritas Dental

      Vision

      visionVision Care is an optional plan offered by Davis Vision that provides comprehensive vision coverage.  The employee pays the full cost. Please visit the Vision Insurance Coverage page for further information.
         
                 
      Contact Information Davis Vision
      Group # 505290
      Phone (800) 999-5431
      Address 175 East Houston Street
      San Antonio, TX 78205
      Website  Davis Vision


      Managing Your Money

      Both the Health Savings Account (HSA) and Flexible Spending Account (FSA) allow employees with health insurance to set aside pre-tax money for qualifying healthcare-related expenses.

      Health Savings Account (HSA)

      HSAHealth Savings Account (HSA) is available to employees that enroll in the High Deductible Health Plan w/HSA.  An HSA is a tax favored saving account. Employers and Employees may deposit funds into the account with a combined maximum that is regulated by the Internal Revenue Service.
      Learn more about HSA eligibility and IRS requirements by visiting the HSA webpage
         
      Contact Information  HSA Bank
      Phone (800) 357-6246
      Address P.O. Box 939
      Sheboygan, WI 53082-0939
      Website HSA Bank
         

      Flexible Spending Account (FSA)

      FSAFlexible Spending Accounts allow the employee to deposit money in an account(s) on a pre-tax basis. The funds which are set aside are used by the employee for reimbursement of eligible out-of-pocket costs incurred in the areas of health (medical, dental and/or vision), dependent care and/or parking.

      Visit the FSA webpage to learn more about the different types of FSAs available to you.
         
         
      Contact Information  Application Software Inc. (ASI)
      Phone (800) 659-3035
      Address P.O. Box 6044
      Columbia, MO 65205-6044
      Website ASI


      Leave Benefits

      Pima County employees are provided sick time, vacation time, several paid holidays and other opportunities to take time away from work when necessary.

      Leave Benefits

      leave benefitsPaid Leave

      Annual Leave (Vacation): is accrued at 12 days for the first three years with increased accruals based on years of service to a maximum of 21 days. 

      Sick Leave: is accrued at 12 days per year with the ability to transfer an established number of unused sick leave hours to annual leave at the end of year, established by the employee's anniversary date.

      Holidays: Pima County observes ten (10) holidays.

      Bereavement Leave: is for the use in the death of an immediate family member: up to 3 work days if in Arizona or up to 5 work days if out of state is granted.

      Employer-paid Short-Term Disability: Administered by Lincoln Financial Group. The benefit covers a portion of your income when you are recovering from an illness or injury. Visit the Short-term Disability webpage for more information.

      Employee-paid Short-Term Disability: Administered by AFLAC. Premiums will vary depending on your age at time of enrollment, levels of coverage and the waiting periods you choose. Contact Sandra Sarff at (520) 825-2254 or email Sandra_Sarff@us.aflac.com  for more information.

      Long-Term Disability:
      Available through participation in the Arizona State Retirement System (ASRS). This benefit which pays an employee when he or she is out of work due to illness or injury for more than six months. Pays up to 66-2/3% of employee’s base pay if off work more than 6 months. Employee Contribution: .16% / Employer Match: .16% Long Term Disability (LTD) Booklet ASRS

      Workers' Compensation:
      Workers' Compensation and Occupational Disease Benefits are available for employees and cover accidental injury, disability, disease or death which occurs as a result of employment and is job-related.

      Parental Leave: Employees who are eligible for benefits & have been employees with the County for at least 12 months are eligible for 6-weeks of partially paid parental leave within the first 12-weeks after the birth or adoption of a child. The benefit will be paid at 66-2/3% of employee’s regular pay at time of leave.

      Employer-paid Short-term Disability

      Short term disabilityPima County is pleased to announce a new County-paid Short-term Disability benefit starting April 1, 2019. This plan is administered by Lincoln Financial Group and covers a portion of your income when you are recovering from an illness or injury.

      To learn about the benefit, eligibility criteria and how the process works, visit the Short-term Disability webpage. 
      Contact Information  HR Leave Administration
      Phone (520) 724-8076
      Email HR Leave Administration

      AFLAC

      AFLACAFLAC benefits are available to Pima County Employees for Accident, Cancer, Hospital Confinement, and Short Term Disability. These supplemental benefits are 100% Employee funded.

      Visit the Voluntary Benefits webpage to view the information.

      If you have additional questions or would like to enroll, please contact:
      Contact Information  AFLAC
      Representative Sandra Sarff 
      Office Phone (520) 825-2254
      Fax (888) 744-8836
      Address 7090 N. Oracle Road
      Tucson, AZ 85704
      Email Sandra Sarff
      Website AFLAC

      Additional Resources

      Family and Medical Leave Act (FMLA)

      FMLAFamily and Medical Leave Act (FMLA) of 1993 is the federal law that requires employers to provide eligible employees with up to twelve (12) workweeks of unpaid, job-protected leave in a 12-month period for qualifying family and medical reasons. It is the policy of Pima County to comply with the provisions of the FMLA and the relevant regulations. HR-FMLA is responsible for processing all requests for FMLA related leaves for Pima County Departments, with the exception of the judicial departments.

      Employees are eligible for FMLA if they have been employed by Pima County for at least one year and worked a minimum of 1,250 hours in the previous 12 months. For additional information see the Employee Rights and Responsibilities notice, Employee's Guide to the FMLA and Pima County Administrative Procedure 23-37.

      Visit HR Forms for Family and Medical Leave forms.


      Life Insurance

      Pima County offers a variety of options when it comes to Life Insurance for you and your family.

      Life Insurance Benefits

      Life InsurancePima County's life insurance is provided through Minnesota Life, an affiliate of Securian Financial and includes:
      • Basic Life and AD&D
      • Supplemental Life
      • Spouse Life
      • Child(ren) Life
      • Voluntary AD&D
      To learn more, visit the Life Insurance webpage.
      Contact Information  Securian Financial
      Phone (866) 365-2374
      Address 400 Robert Street
      North St. Paul, MN 55101-2098
      Website Securian Financial


      Retirement Benefits

      The following plans provide a great way to save for retirement. These plans help employees build a plan for their future and contribute to their family's long-term financial well being.

      Retirement Benefits

      RetirementRetirement Plan participation is mandatory for all eligible employees who are covered by one of the Arizona state retirement plans. These are defined benefit plans in which the County and the employee contribute a certain percentage of the employee's salary. Long Term Disability is only available through the Arizona State Retirement System and this benefit pays an employee when he or she is unable to work due to illness or injury for more than six months. The other retirement plans offer a medical retirement. 

      Visit the Retirement Plans webpage  to learn more.

      Contact Information  ASRS PSPRS ASI COBRA
      Phone (520) 239-3100 (602) 255-5575 (877) 388-8331
      Address 4400 E. Broadway Blvd. Ste 200
      Tucson, AZ 85067-3910
      3010 E. Camelback Rd.
      Phoenix, AZ 85016-4416
      201 W. Broadway
      Columbia, MO 65203
      Website  ASRS     PSPRS ASI Cobra
       Additional Resources

      Deferred Compensation

      Deferred CompensationThe Pima County Deferred Compensation Plan is offered by Nationwide under the Arizona State Retirement Systems (ASRS) Supplemental Salary Deferral Plan (SSDP). This plan allows you to contribute a portion of your salary to supplement retirement savings on a pre-tax basis.
         
      Section 457 Deferred compensation plans are designed to help you supplement your retirement income. The County does not match funds or make any contributions. Please visit Deferred Compensation for further information.

      Additional Resources
      Online Contribution Change Instructions
      Online Initial Enrollment Instructions
       
      If you would like to meet in person with our local Deferred Compensation Representative, you may schedule your appointment online.

      Contact Information Klark Krauter Service Center National Contact
      Phone
      Fax
      (520) 262-0348
      (602) 650-1278
      (888) 401-5272 (877) 677-3678
      Email Klark Krauter Nationwide Service  
      Website  Deferred Compensation

      Supplemental Retirement - 401(a)

      401(a)This plan is available to those benefits eligible Pima County employees who are age 40 (ASRS) and 30 (PSPRS) or older. Participation is a one time, irrevocable election. Participating employees will have the option to elect a percentage of pay or a specific annual amount. Selecting a percentage of pay allows that amount to increase as your income increases; whereas flat amounts will remain the same for the remainder of County employment. Deductions are taken on a pre-tax basis saving you additional dollars. Various investment options are available. This voluntary plan can be elected in addition to your mandatory retirement pension and your voluntary Deferred Compensation.
         

      The SRSP provides you with:

      • A pre-tax/tax deferred way to invest for retirement
      • Higher contribution limits than those allowed under 457s or IRAs--up to 100% of pay or $53,000 (whichever is less)
      • An opportunity to create an individual portfolio of investments from a broad spectrum of asset classes
      • A home for rollovers, allowing you to consolidate and manage your retirement and savings plan assets through one low cost plan.

      Enrollment periods:

      • Within two years from hire date, if eligible
      • Within two years reaching the eligibility age -- 40 (ASRS) or 30 (PSPRS)
      Contact Information Klark Krauter
      Phone (520) 262-0348
      Fax (602) 650-1278
      Email Klark Krauter


      Additional Benefits

      Legal and Financial Planning Services

      ARAGLegal and Financial Planning Services is optional and provides paid-in-full legal and financial planning services for the employee by an outside carrier, UltimateAdvisor®, administered by ARAG® Group. The employee pays the full cost.
         

      Contact Information  ARAG
      Phone (800) 819-6010
      Phone for Members (800) 247-4184
      Address 500 Grand Ave
      Des Moines, IA 50309
      Website ARAG Access Code: 10225pc

      Additional Resources

    • ARAG Information Brochure
    • ARAG Pima Plan Flyer 
    • Legal Risk Assessment Worksheet
    • ARAG Summary Plan Document
    •            

      Employee Assistance Program (EAP)

      EAPEAP counseling is a no-cost benefit where you may access a counselor for any problem that is affecting your personal and/or professional life. You may see a counselor for up to ten sessions per problem. EAP is available to all active Pima County employees. This program also covers your spouse, significant other (living in the home) and children living in the home. 

      Learn more by visiting the EAP webpage.
             

      Contact Information Employee Assistance Program
      Phone (888) 238-6232
      Website EAP
      Login: PIMA
      Password: County

      Bus Pass Subsidy

       Bus PassOnly permanent regular employees appointed to full-time, part-time or variable-time status may participate in the program. Eligible employees may obtain a SunGo Bus Pass through the Human Resources Department and are entitled to one 50% subsidy offset per month.

      For additional information on the Bus Pass Subsidy Program see Administrative Procedure 23-7.

      For changes relating to your bus pass payroll deductions, login to Employee Self Service (ESS) and click on the Benefits tab, then click on Declare Life Event and choose Bus Pass Enroll/Change/Drop to submit your request.

      If you have any questions or need assistance, please contact your Departmental Benefits Representative or the Human Resources Benefits Division at HRBenefits@pima.gov or call (520) 724-8464.
      • Pretax payroll deductions are available.
      • Bus pass subsidy is 50% of the total cost for the fare as follows:

      Monthly Fares are:

      Fare Type Total Employee Cost County Subsidy
      Full Fare $48.00 $24.00 $24.00
      Express $64.00 $32.00 $32.00
      Registering your SunGO Smart Card

      After you receive your SunGO Smart Card, you'll need to log on to the Sun Tran website and register your card. Registration will provide you with loss protection.

      If you wish to cancel your bus pass, you need to log in to your benefits page through the Employee Self Service portal, click on the "Declare Life Event" button, then from the drop-down options, choose "Bus Pass Enroll/Change/Drop" and complete the process. Contact Human Resources Benefits at 724-8464 if additional help is needed.

      View Bus Pass Enroll, Cancel or Change Due Dates

      Employee Discounts

      Employee Loan Program

      KashableIntroducing a low cost loan program called Kashable for Pima County employees. Kashable offers low cost loans via online application with instant decision and funds deposited directly to your bank account within three business days from approval.

      These personal loans can be used for any purpose, and are great resource for those looking to tackle high-interest debt or unexpected expenses during financial hardships.
      • Loan amounts up to $10,000
      • Interest rates starting as low as 6% APR*
      • 6 to 24 month repayment terms
      • Repayment through payroll deduction

      *To qualify for the lowest rate, applicant must have a responsible credit history.


      Learn more by visiting the Kashable Loan Program webpage.
      Contact Information  Kashable
      Phone (646) 663-4353
      Email Customer Service
      Registration link Kashable Application 
      Website Kashable

      Tuition Discount Program

      There are new tuition discounts available for Pima County employees.

      Learn more by visiting the Tuition Discount Program webpage   

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      Employee Benefits

      150 W. Congress St., 4th Floor
      Tucson, AZ 85701

      Phone: (520) 724-8464
      Fax: (520) 724-8150


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      Pima County provides equal access and equal opportunity in employment and services and does not discriminate.

      2019 Pima County Equal Employment Opportunity Plan (EEOP)

      2019 Pima County Attorney’s Office Equal Employment Opportunity Plan

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