Financial Transactions

Function

The Financial Transactions Division is responsible for managing user access, security, and system interfaces; validating application enhancements and interface transactions; and maintaining the organizational structure and system integrity for the Advantage, Planning and Budgeting, Maximo, and other County finance-related systems.

Description of Services

The Financial Transactions Division acts as the functional and security system administrator of the Advantage, Planning and Budgeting, Maximo, and other County finance-related systems. As the functional and security administrator, the Division:

• Provides centralized accounting and budgeting support to all departmental users.
• Maintains the financial organizational and chart of account structures.
• Validates and balances transactions within the Advantage system and between the other financial systems, as well as those other system which interface to Advantage.
• Creates and tests accounting system functions to validate the debits and credits, posting codes, event types, and other accounting elements.
• Manages the accounting within the financial applications required to process both budget and actual transactions for various accounting periods and fiscal years.
• Maintains user access, security title, and security role assignments.
• Maintains the financial application security and accounting document workflow structures.

 

Program Goals and Objectives

The Goals and Objectives for the Financial Transactions Division are:

• Effectively maintains Pima County's Chart of Accounts in the financial systems.
• Process changes to security roles in Advantage and Planning and Budgeting applications.
• Reconcile all system interfaces between financial systems.

This division is located at 130 W. Congress St., 8th floor, Tucson, AZ 85701.

Division Staff