Table of Contents
1. Administrative Procedure Manual Maintenance
1. Assessor 2. Board of Supervisors
3. County Administrator 3-1 Organization Planning and Control 3-2 Requests for Budget Changes 3-3 Holiday Festivities 3-4 Tobacco Free Environment In The County Workplace 3-5 Requests for Legal Opinions/Memoranda 3-6 Interdepartmental Construction Review 3-7 County Administrator Responsibility; Follow-up Agenda Items 3-8 Notification to Board of Supervisors of Public Meetings to be Held in Their District 3-10 Pima County Employee Council 3-13 Email - Official Pima County Announcements 3-14 Website Content Governance and Operating Procedure 3-15 Printing Procedures / Utilization of Graphic Services Department 3-16 Implementation of the Pima County Public Art Program 3-17 Release and Audit of Unofficial Election Results [ARS §§ 16-551, 16-622] 3-18 Failure to Receive Initial Clearance on Criminal Background Checks 3-19 County Employees - Gifts 3-20 Parental Leave 3-21 Compensatory Time 3-22 Pima County Professional Internship Programs 3-23 Internal Audit 3-24 Naming of Facilities and Programs 3-25 Domestic Partnership Affidavits 3-26 County Employees - Conflict of Interest 3-27 Food and Beverage Purchases 3-28 Implementation of the Project Management Manual and Exit Gate Process 3-29 Recycled Paper Purchasing Policy 3-31 Pima County Social Media Procedure 3-32 Licensing Time Frames 3-33 Telecommuting 3-34 Multilingual Compensation 3-35 Face Masks for Employees as Well as Members of the Public Accessing County Facilities
3-1 Organization Planning and Control 3-2 Requests for Budget Changes 3-3 Holiday Festivities 3-4 Tobacco Free Environment In The County Workplace 3-5 Requests for Legal Opinions/Memoranda 3-6 Interdepartmental Construction Review 3-7 County Administrator Responsibility; Follow-up Agenda Items 3-8 Notification to Board of Supervisors of Public Meetings to be Held in Their District 3-10 Pima County Employee Council 3-13 Email - Official Pima County Announcements 3-14 Website Content Governance and Operating Procedure 3-15 Printing Procedures / Utilization of Graphic Services Department 3-16 Implementation of the Pima County Public Art Program 3-17 Release and Audit of Unofficial Election Results [ARS §§ 16-551, 16-622] 3-18 Failure to Receive Initial Clearance on Criminal Background Checks 3-19 County Employees - Gifts 3-20 Parental Leave 3-21 Compensatory Time 3-22 Pima County Professional Internship Programs 3-23 Internal Audit 3-24 Naming of Facilities and Programs 3-25 Domestic Partnership Affidavits 3-26 County Employees - Conflict of Interest 3-27 Food and Beverage Purchases 3-28 Implementation of the Project Management Manual and Exit Gate Process 3-29 Recycled Paper Purchasing Policy 3-31 Pima County Social Media Procedure 3-32 Licensing Time Frames 3-33 Telecommuting 3-34 Multilingual Compensation 3-35 Face Masks for Employees as Well as Members of the Public Accessing County Facilities
4. Clerk of the Board 4-1 Board of Supervisors Agenda/ Addendum Procedure 4-2 Joint Board, Committee and Commission Appointments (County/City) 4-3 Receipt of Subpoenas and Complaints 4-4 Public Record Requests and Cost Recovery for the Release of Public Data 4-5 Records Management Program 4-6 Petitions Redeem Property Tax Exemption Waivers 4-7 Compromising Taxes, Interest and Penalties 5. Grants Management and Innovation
4-1 Board of Supervisors Agenda/ Addendum Procedure 4-2 Joint Board, Committee and Commission Appointments (County/City) 4-3 Receipt of Subpoenas and Complaints 4-4 Public Record Requests and Cost Recovery for the Release of Public Data 4-5 Records Management Program 4-6 Petitions Redeem Property Tax Exemption Waivers 4-7 Compromising Taxes, Interest and Penalties
5-1 Grant Application Approval 5-2 DUNS Numbers and Grant Platform User Accounts 5-3 Subrecipient and Contractor Determinations 5-4 Post-Award Grants Management
6. County Attorney 7. Recorder 8. Sheriff 8-1 Loss of Monies and Property 9. Presiding Judge of the Superior Court 10. Clerk of the Superior Court 11. Constables 12. Justice Courts 13. Juvenile Court 14. Courts Administration 15. Superintendent of Schools 16. Treasurer 16-2 Fee For Checks Returned For Insufficient Funds (NSF) 16-3 Procedure For Use Of Credit Card As Payment 17. Reserved 18. Reserved 19. Reserved 20. Elections 21. Analytics and Data Governance 22. Finance and Budget 22-1 Business Travel 22-2 Reimbursement of Membership Fees for Employees’ Professional Activities 22-3 Petty Cash and Change Funds 22-5 Cash Handling Procedures 22-6 Supplies Inventory Accounting 22-7 Departmental Bank Account Procedures 22-8 Capital Assets 22-9 Duplicate Warrants 22-10 Employee vs Independent Contractor 22-12 Reimbursement of Advisory Board Meeting Expenses 22-14 Automatic Charge Outs Via ADP 22-16 Time Worked Record 22-18 Paycheck Errors and Corrections 22-21 Payroll and Warrant Distribution 22-23 Prepayments 22-24 Payroll Overpayments 22-27 Submission of Invoices to the Finance Department 22-30 Mail - Delivery, Pickup and Processing 22-31 Model Invoices 22-32 Personal Use of County Vehicles 22-33 Wage Assignments 22-35 Payments Processing 22-38 Asset Tagging 22-40 Financial Controls in the Event of an Emergency 22-50 Non-Capitalized Property Management (Stewardship) 22-59 Delegation of Authority 22-70 Pima County Credit References and Applications 22-71 Improvement Districts 22-72 Cost Recovery for Credit and Debit Card Processing 22-73 Community Facilities Districts 22-74 Judgments 22-75 Accounts Receivable 22-76 Capturing Costs of Software Projects 22-79 Interest Expense and Revenue Allocation for Grants 22-81 Personnel Services - Operating Budget Adjustments 22-82 Non-Personnel Operating Budget Adjustments 22-83 Fraud, Waste and Abuse Hotline Procedures 23. Human Resources 23-1 Employment Rights Investigations 23-2 Discrimination Claims Filed with Outside Agencies 23-3 New Employee Onboarding and Supervisor Training Programs 23-4 Leave of Absence -- Insurance Procedures 23-5 Service Award Program 23-6 COBRA - Consolidated Omnibus Budget Reconciliation Act of 1985 23-7 Bus Pass Subsidy Program 23-8 Long Term Disability (LTD) Program 23-9 Employee Assistance Program (EAP) 23-10 Deferred Compensation Program 23-11 New Classification Request / Authorization 23-12 Employment Verifications and Reference Checks 23-13 Documentation of Disciplinary and Other Personnel Actions 23-14 New Hire, Promotion, Step Adjustment and Termination PAFS 23-15 County Directives 23-16 Access to Official Personnel and Insurance Files 23-17 Loyalty Oath 23-18 Trainee Program 23-19 Identification Cards 23-20 Procedures for Hiring Non-Immigrants into Specialty Occupations 23-21 Sealed Document in the Official Personnel File 23-22 Health and Life Insurance Enrollment Process 23-24 Short Term Disability Benefit 23-25 Handling Requests for Transcripts or Other Documents Produced by Outside Entities 23-26 Recruitment/Selection Procedures and Interview Panels 23-27 Request for Salary Studies for Individual Employees, Classifications, or Groups of Classifications 23-28 ADA Medical Records Disposition 23-29 Reasonable Accommodation of Applicants and Employees with Disabilities 23-30 Employee Benefits and Wellness Program "BeWell" 23-31 Minimum Hiring Age 23-32 Meet and Confer Process 23-33 Employee Separations 23-34 Pre-Employment Background Screening and Mandatory Reporting of Employee Arrests, Pending Charges, & Convictions 23-36 Employee Group Fundraisers 23-37 Family and Medical Leave Act (FMLA) Leave 23-38 Leave Administration 23-39 Verification of an Employee's Eligibility to Work 23-40 FLSA and Work Time 23-41 Holiday Pay 23-42 Unclassified Employment Terms and Conditions 23-43 Procedures for Medical Documents and Files after an Employee Terminates 23-44 Resolution Not to Assume the Administrative Functions Regarding Individual Group Health & Accident Coverage 23-45 Investigation of Unpaid Wages 23-47 Designated Department Roles in County's Applicant Tracking System 23-48 Request to Reallocate Vacant Positions 23-49 Changes to Minimum Qualifications, Licensure and/or Certification Requirements for Position Classification Specification 23-50 Law Enforcement and Corrections Academy Trainee Programs 23-51 Traumatic Event Counseling for Peace Officers 23-52 Traumatic Event Counseling for Public Safety Employee 23-53 Flexible Work Schedule 23-56 Relocation Assistance 23-55 COVID-19 Vaccinations 23-57 Alternative Work Schedules 23-58 Education Reimbursement Program 23-59 COVID-19 Positive Test Reporting 23-60 Employee Referral Incentive Program 24. IMAGIN 25. Indigent Legal 26. Legal Defender 27. Information Technology 27-1 Mobile Devices 27-2 IT Hardware & Software Purchases 27-3 Internet and Computer Network Security Procedure 27-4 Information Technology Program 27-5 Electronic Mail (Email) Governance 27-8 Information Technology Project Management and System Engineering 27-10 County Administrator IT Environment Access Control 28. Public Defender 29. Purchasing 30. Risk Management 30-1 Hazardous Communication Program 30-3 Respiratory Protection Program 30-4 Permit Required Confined Space 30-5 Lockout/Tagout 30-7 Hearing Conservation Program 30-8 Personal Protective Equipment 30-9 Commercial Drivers License Drug Testing 30-10 Emergency Spill Response 30-11 Vehicle Use and Accident Reporting 30-13 Drug Free Workplace 30-14 Acquired Immune Deficiency Syndrome (AIDS) 30-15 Tuberculosis Exposure Control Plan 30-16 Bloodborne Pathogen Exposure Control Plan 30-18 Automated External Defibrillator Program (AED) 30-19 Special Medical Evaluations 30-21 Requesting a Certificate of Insurance 30-22 Access To the Pima County Risk Management Online Learning Source 30-24 Workers' Compensation 30-25 Workers' Compensation—Return to Work 30-26 Facility Emergency Action Plan 30-27 Facility Evacuation Procedures 30-28 Vandalism and Theft of Pima County Property 30-29 Safety Shoe and Safety Eye-wear Voucher Programs 30-31 Driver Qualification and Authorization 30-33 Driver Safety Committee 31. Reserved 32. Reserved 33. Reserved 34. Reserved 34-1 Protection of Cultural Resources, Review and Compliance 35. Reserved
8-1 Loss of Monies and Property
16-2 Fee For Checks Returned For Insufficient Funds (NSF) 16-3 Procedure For Use Of Credit Card As Payment
22-1 Business Travel 22-2 Reimbursement of Membership Fees for Employees’ Professional Activities 22-3 Petty Cash and Change Funds 22-5 Cash Handling Procedures 22-6 Supplies Inventory Accounting 22-7 Departmental Bank Account Procedures 22-8 Capital Assets 22-9 Duplicate Warrants 22-10 Employee vs Independent Contractor 22-12 Reimbursement of Advisory Board Meeting Expenses 22-14 Automatic Charge Outs Via ADP 22-16 Time Worked Record 22-18 Paycheck Errors and Corrections 22-21 Payroll and Warrant Distribution 22-23 Prepayments 22-24 Payroll Overpayments 22-27 Submission of Invoices to the Finance Department 22-30 Mail - Delivery, Pickup and Processing 22-31 Model Invoices 22-32 Personal Use of County Vehicles 22-33 Wage Assignments 22-35 Payments Processing 22-38 Asset Tagging 22-40 Financial Controls in the Event of an Emergency 22-50 Non-Capitalized Property Management (Stewardship) 22-59 Delegation of Authority 22-70 Pima County Credit References and Applications 22-71 Improvement Districts 22-72 Cost Recovery for Credit and Debit Card Processing 22-73 Community Facilities Districts 22-74 Judgments 22-75 Accounts Receivable 22-76 Capturing Costs of Software Projects 22-79 Interest Expense and Revenue Allocation for Grants 22-81 Personnel Services - Operating Budget Adjustments 22-82 Non-Personnel Operating Budget Adjustments 22-83 Fraud, Waste and Abuse Hotline Procedures
23-1 Employment Rights Investigations 23-2 Discrimination Claims Filed with Outside Agencies 23-3 New Employee Onboarding and Supervisor Training Programs 23-4 Leave of Absence -- Insurance Procedures 23-5 Service Award Program 23-6 COBRA - Consolidated Omnibus Budget Reconciliation Act of 1985 23-7 Bus Pass Subsidy Program 23-8 Long Term Disability (LTD) Program 23-9 Employee Assistance Program (EAP) 23-10 Deferred Compensation Program 23-11 New Classification Request / Authorization 23-12 Employment Verifications and Reference Checks 23-13 Documentation of Disciplinary and Other Personnel Actions 23-14 New Hire, Promotion, Step Adjustment and Termination PAFS 23-15 County Directives 23-16 Access to Official Personnel and Insurance Files 23-17 Loyalty Oath 23-18 Trainee Program 23-19 Identification Cards 23-20 Procedures for Hiring Non-Immigrants into Specialty Occupations 23-21 Sealed Document in the Official Personnel File 23-22 Health and Life Insurance Enrollment Process 23-24 Short Term Disability Benefit 23-25 Handling Requests for Transcripts or Other Documents Produced by Outside Entities 23-26 Recruitment/Selection Procedures and Interview Panels 23-27 Request for Salary Studies for Individual Employees, Classifications, or Groups of Classifications 23-28 ADA Medical Records Disposition 23-29 Reasonable Accommodation of Applicants and Employees with Disabilities 23-30 Employee Benefits and Wellness Program "BeWell" 23-31 Minimum Hiring Age 23-32 Meet and Confer Process 23-33 Employee Separations 23-34 Pre-Employment Background Screening and Mandatory Reporting of Employee Arrests, Pending Charges, & Convictions 23-36 Employee Group Fundraisers 23-37 Family and Medical Leave Act (FMLA) Leave 23-38 Leave Administration 23-39 Verification of an Employee's Eligibility to Work 23-40 FLSA and Work Time 23-41 Holiday Pay 23-42 Unclassified Employment Terms and Conditions 23-43 Procedures for Medical Documents and Files after an Employee Terminates 23-44 Resolution Not to Assume the Administrative Functions Regarding Individual Group Health & Accident Coverage 23-45 Investigation of Unpaid Wages 23-47 Designated Department Roles in County's Applicant Tracking System 23-48 Request to Reallocate Vacant Positions 23-49 Changes to Minimum Qualifications, Licensure and/or Certification Requirements for Position Classification Specification 23-50 Law Enforcement and Corrections Academy Trainee Programs 23-51 Traumatic Event Counseling for Peace Officers 23-52 Traumatic Event Counseling for Public Safety Employee 23-53 Flexible Work Schedule 23-56 Relocation Assistance 23-55 COVID-19 Vaccinations 23-57 Alternative Work Schedules 23-58 Education Reimbursement Program 23-59 COVID-19 Positive Test Reporting 23-60 Employee Referral Incentive Program
27-1 Mobile Devices 27-2 IT Hardware & Software Purchases 27-3 Internet and Computer Network Security Procedure 27-4 Information Technology Program 27-5 Electronic Mail (Email) Governance 27-8 Information Technology Project Management and System Engineering 27-10 County Administrator IT Environment Access Control
30-1 Hazardous Communication Program 30-3 Respiratory Protection Program 30-4 Permit Required Confined Space 30-5 Lockout/Tagout 30-7 Hearing Conservation Program 30-8 Personal Protective Equipment 30-9 Commercial Drivers License Drug Testing 30-10 Emergency Spill Response 30-11 Vehicle Use and Accident Reporting 30-13 Drug Free Workplace 30-14 Acquired Immune Deficiency Syndrome (AIDS) 30-15 Tuberculosis Exposure Control Plan 30-16 Bloodborne Pathogen Exposure Control Plan 30-18 Automated External Defibrillator Program (AED) 30-19 Special Medical Evaluations 30-21 Requesting a Certificate of Insurance 30-22 Access To the Pima County Risk Management Online Learning Source 30-24 Workers' Compensation 30-25 Workers' Compensation—Return to Work 30-26 Facility Emergency Action Plan 30-27 Facility Evacuation Procedures 30-28 Vandalism and Theft of Pima County Property 30-29 Safety Shoe and Safety Eye-wear Voucher Programs 30-31 Driver Qualification and Authorization 30-33 Driver Safety Committee
34-1 Protection of Cultural Resources, Review and Compliance
36. Community Services 37. Health/Animal Control 38. Kino Community Hospital 39. Medical Assistance 40. Medical Examiner 41. Pima Health System 42. Pima Long Term Care Services 43. Public Fiduciary 44. Reserved 45. Reserved 46. Reserved 47. Reserved 48. Reserved
49. Fleet Services 49-1 Use of Motor Pool Vehicles 49-2 Fleet Asset Management 49-3 Fuel Access 49-4 Vehicle Anti- Idling 49-5 Electric Vehicle Adoption 49-6 County Vehicle Marking Procedure 49-8 Global Positioning Systems (GPS) in Pima County Vehicles 49-9 Window Tinting on County Equipment 49-10 Electric Vehicle Charging 49-12 Take Home Vehicle Tracking & Reporting 50. Environmental Quality 50-1 Guaranteed Ride Home Program 50-2 Pima County Homeless Encampment Protocol 51. Facilities Management 51-1 Lease of Real Property 51-2 Parking 51-3 Plant Materials Salvage and Selection for Pima County 51-4 Pima County Furniture and Facility Related Acquisitions 51-5 Commercial Use of County Facilities 52. Parks and Recreation 53. Planning and Development 54. Transportation and Flood Control District 54-1 Neighborhood Traffic Management Program 54-2 Acquisition and Disposition of Real Property 54-5 Pima County's Taking Action Against Graffiti (TAAG) Program 54-6 Enforcement Procedures for Temporary Signs in County Rights-of Way 55. Wastewater Management 56. Reserved 57. Reserved 58. Reserved 59. Reserved
49-1 Use of Motor Pool Vehicles 49-2 Fleet Asset Management 49-3 Fuel Access 49-4 Vehicle Anti- Idling 49-5 Electric Vehicle Adoption 49-6 County Vehicle Marking Procedure 49-8 Global Positioning Systems (GPS) in Pima County Vehicles 49-9 Window Tinting on County Equipment 49-10 Electric Vehicle Charging 49-12 Take Home Vehicle Tracking & Reporting
50-1 Guaranteed Ride Home Program 50-2 Pima County Homeless Encampment Protocol
51-1 Lease of Real Property 51-2 Parking 51-3 Plant Materials Salvage and Selection for Pima County 51-4 Pima County Furniture and Facility Related Acquisitions 51-5 Commercial Use of County Facilities
54-1 Neighborhood Traffic Management Program 54-2 Acquisition and Disposition of Real Property 54-5 Pima County's Taking Action Against Graffiti (TAAG) Program 54-6 Enforcement Procedures for Temporary Signs in County Rights-of Way
Cross Reference
115 N. Church Ave. 2nd Floor, Suite 231 Tucson, Arizona 85701 (520) 724-8661
